Environment and Sustainability Committee
Decisions taken at the meeting held on Tuesday, 17 September 2024.
Meeting Time:
7.00 pm
Meeting Venue:
Council Chamber, Council Offices, Knowle Green, Staines-upon-Thames TW18 1XB
PRESENT: Councillor Malcolm Beecher (Chair), Councillor Kathy Grant (Vice-Chair), Councillor Sean Beatty, Councillor Lisa Brennan, Councillor Tony Burrell, Councillor Sue Doran, Councillor Olivia Rybinski, Councillor Joanne Sexton, Councillor John Turner and Councillor Howard Williams
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4. Refurbishment of the Lammas Play Area |
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The Committee resolved to 1) Authorise the Group Head of Neighbourhood Services to commence a tender for the procurement of play area equipment; 2) Delegate authority to the Group Head Neighbourhood Services to appoint the chosen supplier/s; 3) Authorise the Group Head of Corporate Governance to enter the contract with the selected supplier. |
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5. National Planning Policy Framework Consultation Response |
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The Committee resolved to 1) Approve the submission of Spelthorne Borough Council’s response to the Government’s open consultation of changes to the National Planning Policy Framework and the planning system; 2) Give delegated authority to the Group Head Place Protection and Prosperity in consultation with the Chair of the Environment & Sustainability Committee to make any final amendments to the consultation response before it is submitted. |
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6. Green Initiatives Fund Bid - Electric Vehicle Charging |
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The Committee resolved to 1) Authorise funding of £7,787.38 from the Green Initiatives Fund to offset the already spent cost of the provision sufficient electric vehicle charging. |
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7. Green Initiatives Fund Bid - Carbon Literacy Accreditation |
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The Committee resolved to: 1) Approve the bid for funding of £2,500 from the Green Initiatives Fund towards the application for Carbon Literacy Accreditation. |
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8. Climate Change Strategy Progress Update |
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The Committee resolved to 1) Agree to the publication of the Climate Change Strategy Progress Report, and 2) Approve the changes to the Climate Change Strategy Action Plan. |
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10. Appointment of Environment and Sustainability Committee Chair to the Design Code Task Group |
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The Committee resolved to amend the membership o the Design Code Task Group to include the Chair of the Environment and Sustainability Committee. |
NOTES:-
(1) Members are reminded that the “call-in” procedure as set out in Part 4b of the Constitution, shall not apply to the following matters:
(a) Urgent decisions as defined in Paragraph 9. of the Call-in Scrutiny Procedure Rules;
(b) Decisions to award a contract following a lawful procurement process;
(c) Those decisions:
i. reserved to full Council
ii. on regulatory matters
iii. on member conduct issues.
(2) Those matters to which Note (1) applies, if any, are identified with an asterisk [*] in the above Minutes.
(3) Within three working days of the date on which this decision is published, not less than three members from two or more political groups by submission of the standard call-in pro-forma, may ask for that decision to be referred to a meeting of the Corporate Policy and Resources Committee for review (call-in). The completed pro-forma must be received by the Proper Officer by 5pm three working days after publication of the decision.
(4) The members exercising the right of call-in must not be members of the Committee which considered the matter.
(5) When calling in a decision for review the members doing so must demonstrate the following exceptional circumstances:
a. Evidence which suggests that the decision maker, did not take the decision in accordance with the principles set out in Article 11 (Decision Making); or
b. Evidence that the decision fails to support one or more of the Council’s Corporate Plan priorities to the detriment of the majority of the Borough’s residents; or
c. Evidence that explicit Council Policy or legal requirements were disregarded.
(6) Once the request for ‘call-in’ has been deemed valid by the Monitoring Officer the matter will be suspended until the call-in procedure has been exhausted.
(7) The Chief Executive, in consultation with the relevant officer, will determine if the interests of the Council or Borough would be prejudiced by a delay in implementing a decision such that the call-in cannot wait until the next ordinary meeting of the Corporate Policy and Resources Committee.
(8) Where the call-in cannot wait until the next ordinary meeting, the Monitoring Officer will arrange an extraordinary meeting of the Corporate Policy and Resources Committee to review the decision subject to call-in at the earliest possible opportunity.
(9) In exceptional cases, where there is clear evidence that a delay to the implementation of a decision would lead to a specific and significant financial or reputational harm to the Council, a call-in request may be refused by the Chief Executive following consultation with the Chair and Vice-Chair of Corporate Policy and Resources Committee.
(10) In reviewing a matter referred to it under the call-in scrutiny procedure rules, the Corporate Policy and Resources Committee shall follow the procedure for dealing with call-in scrutiny at its meetings as set out in Part 4b of the Constitution.
(11) The deadline of three working days for "call in" in relation to the above decisions by the Committee is the close of business on 23 September 2024.